Home' RMYC Yearbook : RMYC Yearbook 2017-18 Contents for whom they wish to vote and cautioning them that
more or less votes than the number of positions to
be filled shall render their ballot paper as regards the
section to which it relates, informal.
66. On or before the election time the Secretar y shall
furnish the Election Committee with a complete list in
alphabetical order in triplicate of all the members who
are entitled to attend and vote and with adequate ballot
papers each of which the Secretar y has initialled.
In compiling the said list, the Secretar y shall comply with
the provisions of Ar ticle 46 concerning the members
who have become disentitled to vote at a General
Meeting. If for any reason a member is unable to be
present in person to vote at the times provided for in
Ar ticle 55 that member may request either orally or
in writing (including by email) that the Secretar y send
by post to the member a ballot paper initialled by the
Secretar y and it shall be the responsibility of the member
to return the ballot paper with his vote recorded on
it to the Secretar y prior to the time that voting shall
cease in accordance with Ar ticle 55. Upon receipt of the
ballot paper the Secretar y shall hand it to the Presiding
Officer of the Election Committee who will deposit it
in the ballot box. The non-receipt of a ballot paper by
a member who has requested one to be sent to him
or the non-receipt by the Secretar y of any ballot paper
returned by any member shall not invalidate the election.
67. The Presiding Officer shall counter-initial each ballot
paper and he and his Committeemen shall hand one
ballot paper to each of the members contained in the
Secretar y’s list of members entitled to vote.
68. The completed ballot papers shall be placed by the
members, in a sealed ballot box which shall remain under
the control and super vision of the Election Committee
until the time for the counting of the votes.
69. As soon as practicable after the opening of the General
Meeting the Chairman thereof shall have elected three
scrutineers to assist the Election Committee in the
counting of the votes ad upon the ballot box being
opened by the Presiding Officer in the presence and
sight of the Election committee and the scrutineers the
counting of the votes shall commence.
70. A ballot paper which contains more or less votes than
the number of the positions to be filled for any par ticular
section shall be regarded as informal only as regards that
par ticular section.
71. The decision of the Election Committee regarding any
ambiguity or doubt as to the validity of the ballot paper
or any section thereof shall be final.
72. The results of the counting shall be repor ted by the
Presiding Officer to the Chairman of the Biennial
General Meeting who shall for thwith declare as elected
the candidates who received the greater number of
votes for each position to be filled.
73. Any candidate or candidates who failed to be elected to
a cer tain position by less than six (6) votes may demand
a recounting of votes in which event the candidate or
candidates who are deemed to have been elected to
such position by receiving no more than five (5) votes
over the number of votes received by the unsuccessful
candidates, shall each have the right to appoint a
scrutineer to attend at the recounting of votes by the
Election Committee. The results of the recounting shall
be repor ted by the Presiding Officer to the Chairman of
the Biennial General Meeting who shall for thwith declare
as elected the candidate or candidates as the case may
be, who have received the larger number of votes for
the position to be filled.
74. In the event of two or more candidates receiving an
equal number of votes entitling them to be elected
to the same position or positions and the number of
candidates required to fill such position or positions is
less than the number of candidates who had received
equal numbers of votes, the Election Committee shall
conduct a second ballot in respect of such candidates.1
If the second ballot results again in an equality of votes
or fails to determine the candidate or candidates to be
elected for the position or positions the matter shall be
determined by a draw of lots.
75. At the conclusion of the elections the Election
Committee shall place the ballot papers in a properly
sealed envelope, and shall hand such envelope to the
Secretar y for safekeeping until he is otherwise directed
by the Board.The Board may at any time after the
expiration of one month from the date of the elections
instruct the Secretar y to destroy the ballot papers.
VACANCIES IN THE BOARD OF DIRECTORS
76. The position of any member of the Board shall become
vacant if the member :
(a) resigns from the Board on his own accord by a notice in
writing to the Secretar y of his intention to do so.
(b) ceases to be a member of the Club on his own volition
or by a termination or suspension of his membership
pursuant to these Ar ticles;
(c) being a Flag Officer is no longer qualified to retain such
(d) become prohibited to be a Director of a company of
Section 226 of the Act or by an order made under the
(e) absents himself from the meetings of the Board for more
than six (6) months during the term of his office, without
the Board’s permission;
(f) becomes bankrupt or makes any arrangement or
composition with his creditors generally
(g) becomes of unsound mind or a person whose person or
estate is liable to be dealt with in any way under the Law
relating to mental health;
(h) holds any office of profit under the Club, or ;
(i) is directly or indirectly interested in any contract or
proposed contract with the Club and does not disclose
his interest to the Board as soon as practicable after the
relevant facts have come to the Director’s knowledge.
PROVIDED always that nothing in this paragraph shall
effect the operation of Clause 3 of the Memorandum of
Association of the Club.
77. The Club in General Meeting may by an ordinar y
resolution of which special notice has been given remove
any Office Bearer or other member of the Board
before the expiration of the term of office and may by
resolution appoint a qualified person in his stead; the
person so appointed shall hold office until the next
Annual General Meeting.
78. Any vacancy created by vir tue of the provisions of
the foregoing Ar ticles may be filled by the remaining
members of the Board calling upon any member of the
Club qualified for the position vacated to fill the same
for the unexpired period of the then current term of
79. The Board may continue to act although its number is
reduced for any reason whatsoever provided that if at
any time its number is reduced to below the majority of
the total number of the Board, the continuing members
shall only act for the purpose of filling up vacancies until
the aforesaid majority is attained.
PROCEEDINGS OF THE BOARD OF DIRECTORS
80. The Board shall meet together at least once in each
month for the dispatch of business adjourn or regulate
its meeting as it thinks fit. A member of the Board may
at any time, and the Secretar y shall on the requisition of
such member summon a meeting of the Board.
81. The meetings of the Board shall be held at the Club’s
premises and due notice of not less than two clear days
specifying the day and the time of the meeting shall be
given to each member thereof.
82. The quorum at ever y meeting of the Board shall be the
96 RMYC YEARBOOK
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